Operations & Administration Coordinator – Part‑Time

About the role

We are seeking a proactive, reliable and highly organised individual to support day‑to‑day coordination and operations of the ITTF Foundation. The part‑time role involves board and meeting coordination, reporting, HR administration, event and travel logistics, and document management. You will work closely with colleagues across the organisation, ensuring actions, deadlines and processes are followed through effectively.

Key responsibilities

• Coordinate and follow up on Board meetings, including agendas, presentations, minutes and action points.
• Support financial and administrative tasks, prepare certificates, official letters and other formal documents.
• Provide administrative and organisational support to the Director and team, tracking tasks, actions and deadlines.
• Contribute to internal and external reporting and handle general HR administration processes.
• Organise key ITTF Foundation events, managing travel, visa arrangements, guest coordination and on‑site support.

Required profile

• Relevant qualification or equivalent experience in administration, operations or coordination.
• Strong organisational skills with a detail‑oriented, structured approach.
• Ability to manage multiple tasks, meet deadlines and follow through on actions.
• Excellent communication and interpersonal skills; ability to work independently and collaboratively.
• Proficiency in English and a good working knowledge of German (mandatory).