Personal Assistant to Managing Director (15-20h/week)

About the role

We are looking for a highly organised and proactive Personal Assistant to support the Managing Director of LAS Art Foundation on a part‑time basis (15‑20 hours per week) for a six‑month fixed‑term contract. Based in Munich, the role offers the chance to work closely with senior leadership in a dynamic, culturally‑driven environment.

Key responsibilities

• Provide comprehensive administrative and organisational support to the Managing Director.
• Manage end‑to‑end travel arrangements, including bookings, changes, cancellations and related communications.
• Handle travel expense collection, review, upload and reconciliation in collaboration with Accounting.
• Coordinate calendars, appointments, speaker requests and oversee vacation/absence management.
• Organise procurement orders, ensure proper invoicing and documentation.
• Assist with special projects such as art‑related research assignments.

Required profile

• Several years of experience as a Personal or Executive Assistant, preferably in the art or cultural sector.
• Structured, hands‑on and reliable work style with a strong sense of ownership.
• Ability to manage multiple topics simultaneously, including travel, bookings and administrative coordination.
• Fluent in German and English, with professional written and verbal communication skills.
• Excellent organisational and prioritisation abilities, handling confidential information discreetly.
• Flexibility to work occasional weekends.

Required skills

What we offer

• Inclusive environment that values diversity, openness and mutual respect.
• Opportunities for lifelong learning and career development within an interdisciplinary, international team.
• Exposure to cutting‑edge projects at the intersection of art, science and technology.