Receptionist (Part‑time, Fixed‑Term) – Berlin

About the role

We are seeking a part‑time Receptionist to join our Berlin office on a one‑year fixed‑term contract. You will be the first point of contact for visitors and callers, ensuring a welcoming, safe and efficient environment for employees and guests.

Key responsibilities

• Provide professional front‑desk service, greet visitors and manage incoming calls.
• Conduct office orientations for new hires, distribute equipment and support inductions.
• Arrange and oversee meetings, keep conference rooms clean and functional.
• Process invoices, follow up approvals and support general administrative tasks.
• Coordinate with remote IT support and the local accountant to maintain smooth operations.
• Monitor office expenses, manage supplier relationships and negotiate cost‑effective agreements.
• Handle mail distribution and organise courier shipments.
• Assist in planning office events, off‑site meetings and team gatherings.

Required profile

• Previous front‑of‑house or receptionist experience.
• Fluent written and spoken German and English with a professional telephone manner.
• Strong organisational abilities and attention to detail.
• Proactive, resourceful and punctual with a positive attitude.
• Ability to handle sensitive data discreetly and propose process improvements.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Confident use of the internet for research and communication.

What we offer

• 30 days of holiday per year.
• Company pension scheme and regular performance assessments.
• Discount on Fitness‑First Black membership and corporate benefits.
• Employee Stock Purchase Plan (subject to eligibility).
• Learning and development opportunities, including in‑house training and certifications.
• Friendly team, regular corporate and social events, and flexible remote‑working options.
• Recognition as a Great Place To Work® certified workplace and multiple awards for culture and innovation.