Senior Executive Assistant to CEO

About the role

As the Senior Executive Assistant to the CEO of Codesphere, you will act as the operational backbone, ensuring the CEO can focus on strategic priorities. This high‑trust position offers visibility across the fast‑scaling organization and direct impact on daily effectiveness.

Key responsibilities

• Own and prioritize the CEO’s calendar, coordinating complex international travel and maintaining accurate expense reports.
• Manage the CEO’s inbox, organizing, prioritizing, and surfacing critical items.
• Organise meetings, handle logistics, collect materials, track action items and follow up on deadlines.
• Serve as the trusted gatekeeper and first point of contact for internal and external stakeholders.
• Anticipate needs, flag urgent matters and resolve details before they become problems.
• Support ad‑hoc projects and day‑to‑day operational tasks as required.

Required profile

• Minimum 8 years of experience as an executive assistant in fast‑paced environments.
• Professional proficiency in both German and English.
• High reliability, strong attention to detail, and a proactive mindset.
• Discretion in handling confidential information.
• Calm and adaptable when plans change, able to pivot quickly.

Required skills

What we offer

• 30+ vacation days per year (including Christmas Eve and New Year’s Eve, up to 32 days).
• Meal allowance.
• Primary base in Karlsruhe with regular remote‑work option (hybrid).