Senior Executive Assistant to Co-CRO

About the role

We are seeking a motivated, highly‑organized Senior Executive Assistant to support one of our Co‑CROs at our Heidelberg headquarters. The role can be full‑time or part‑time and offers the chance to work within a collaborative CRO Office, ensuring smooth day‑to‑day operations for the Co‑CRO.

Key responsibilities

• Manage a busy calendar, schedule meetings and prepare the Co‑CRO for daily appointments.
• Organise and prioritize incoming e‑mail inbox.
• Arrange domestic and international travel, including flights, hotels, transport and detailed itineraries.
• Prepare and submit accurate monthly expense reports.
• Collect and ready meeting materials, presentations and track action items.
• Lead internal projects on behalf of the CRO, defining sustainable processes.
• Provide organisational support for team meetings, events and off‑sites across the research organisation.

Required profile

• Significant experience as an Executive Assistant in fast‑paced environments (1‑2 years).
• Professional proficiency in German and English.
• High attention to detail, reliability and proactive mindset.
• Strong discretion handling confidential information.
• Ability to stay calm, adapt quickly and solve problems independently.

Required skills

• Google Suite
• Slack
• Jira

What we offer

• 30 days paid vacation
• Fitness & wellness benefits via Wellhub
• Mental health support through nilo.health
• Bike lease via JobRad®
• Subsidised pension plan and Germany‑wide transport ticket
• Budget for technical equipment
• Flexible hours, hybrid working model
• Virtual Stock Option Plan