Administrative Assistant – Operations & Travel Support

About the role

We are looking for a proactive Administrative Assistant to support a team of roughly 60 service technicians. You will handle expense reporting, travel coordination, and a range of operational tasks while ensuring compliance with internal policies and legal requirements.

Key responsibilities

• Process and manage expense reports for service technicians in a timely manner.
• Assist with personnel deployment planning and overall operational management.
• Prepare, verify, and manage shipping and customs documentation.
• Act as the primary contact for inquiries about internal policies and legal matters.
• Create and maintain travel requests within the SAP system.
• Support onboarding of new employees and train them on expense reporting procedures.
• Assign and monitor online training courses for relevant staff.
• Maintain order catalogs for PPE, workwear, and other items.
• Help organize events, manage operational resources, and provide administrative support such as presentation creation and meeting preparation.

Required profile

• Completed commercial vocational training.
• Strong communication and organizational abilities.
• Basic proficiency in English.

Required skills

• Proficiency with Microsoft Excel, Outlook, and Word.
• Experience using SAP (advantageous).

What we offer

• Competitive salary aligned with the IG Metall collective agreement, including holiday and Christmas bonuses.
• 30 days of annual leave and opportunities for professional development.
• Benefits such as childcare support, bike leasing, company social benefits, and a subsidized public‑transport ticket.
• Flexible working hours with a hybrid work arrangement.