Executive Assistant

About the role

Amutable, a Berlin‑based deep‑tech startup, is looking for an Executive Assistant to support the CEO and the founding team. You will be the central hub for scheduling, travel, and operational tasks, helping the company run smoothly as it scales internationally.

Key responsibilities

• Coordinate the CEO’s calendar, protect focus time and ensure timely execution of priorities.
• Arrange international travel and logistics, handling timezone‑aware scheduling for a globally distributed team.
• Manage German‑language correspondence and formal documents with banks, notaries, tax advisors and authorities.
• Support day‑to‑day operations: maintain records in Personio, track work in Linear, process expenses and invoices, order equipment and manage vendor relationships.
• Organise team gatherings, onboarding logistics and off‑site events for a distributed workforce.
• Prepare and format documents, decks and meeting materials; capture and follow up on action items.
• Act as a discreet point of contact for sensitive matters such as fundraising, legal and HR issues.
• Help design lightweight processes as the team grows.

Required profile

• Several years of experience as an Executive Assistant, office manager or similar role, preferably in a startup or scale‑up environment.
• Native or fluent German and fluent English, both written and spoken.
• Strong organisational instincts and the ability to prioritise independently.
• High level of discretion and reliability when handling confidential information.
• Self‑directed and comfortable owning tasks in a fast‑moving, evolving company.
• Based in Berlin and able to work on‑site as needed.

Required skills

• Personio
• Linear
• Slack
• Google Workspace