Executive Assistant to Managing Directors – Berlin

About the role

We are looking for a trusted Executive Assistant to support our two Managing Directors in Berlin. This position blends high‑level executive support with hands‑on office management, giving you direct exposure to leadership decision‑making and international operations in a fast‑growing global healthcare company.

Key responsibilities

• Manage complex, cross‑time‑zone calendars for both executives and coordinate travel, including flights, accommodation and visas.
• Prepare meeting materials, agendas and briefings; act as a gatekeeper to prioritize requests and protect leadership time.
• Liaise with internal teams and external partners while handling confidential information with discretion.
• Oversee day‑to‑day operations of the Berlin office, welcome guests, and maintain organized shared spaces.
• Manage office supplies, pantry stocking, and coordinate with vendors such as facilities, cleaning services and deliveries.

Required profile

• Proactive ownership and follow‑through from start to finish.
• Anticipates needs, solves problems early and improves processes.
• Clear, professional communication across diverse stakeholders.
• High emotional intelligence, sound judgment in leadership environments.
• Comfortable balancing executive coordination with operational tasks.
• Handles ambiguity well and works independently with discretion.

Required skills