Front-Office & Guest Experience Coordinator (Part-time)

About the role

As the Front-Office & Guest Experience Coordinator at Circus, you will be the first point of contact for visitors, partners, investors and customers at the Munich headquarters. This part‑time, on‑site position ensures smooth office operations, manages the showroom experience and supports demo logistics in a cutting‑edge robotics environment.

Key responsibilities

• Welcome and manage all visitors and guests, providing a professional and warm first impression.
• Handle mail, packages and invoice processing, including sorting and routing.
• Coordinate meeting rooms and overall office scheduling.
• Support office management tasks such as vendor coordination, facilities services and daily office flow.
• Answer inbound phone calls and manage communications with clarity and professionalism.
• Prepare the showroom for demos, manage logistics for product showcases and ensure readiness.
• Undertake project management and ad‑hoc tasks alongside regular operational duties.

Required profile

• Minimum 2 years experience in front‑office, office management, reception or guest relations.
• Fluent in German and English (C1 level, written and spoken).
• Confident with MS Office and/or Google Workspace.
• Tech‑savvy enough to support demo and showroom coordination in a robotics setting.
• Strong communicator, composed, professional and service‑oriented.
• Highly organised with the ability to multitask and work independently.

Required skills

• MS Office
• Google Workspace