Office Assistant – Reception & Office Management

About the role

Join kiutra, a fast‑growing deep‑tech company developing magnetic cooling solutions for quantum technologies. As an Office Assistant you will be the welcoming face of the company, ensuring the reception area and shared spaces are tidy, functional, and inviting for guests, colleagues, and partners.

Key responsibilities

• Greet visitors, suppliers and guests at the reception with a friendly and professional demeanor.
• Maintain cleanliness and order in offices, kitchen, tea area, and manage equipment such as dishwasher, coffee machines, printers and office plants.
• Prepare and organise meeting rooms, including set‑up of furniture and technical equipment.
• Coordinate emergency measures and evacuation procedures.
• Order, receive and manage office supplies, kitchen utensils, food, beverages and occasional furniture or IT equipment.
• Keep an up‑to‑date inventory of office furniture and equipment.
• Provide additional administrative support as needed.

Required profile

• Fluent in German and English, both spoken and written.
• Strong service orientation with a pleasant, well‑groomed appearance.
• Highly reliable, punctual and discreet.
• Excellent organisational skills and the ability to work independently.
• Hands‑on mentality and enjoyment of varied practical tasks.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel

What we offer

• Open‑minded startup atmosphere with flat hierarchies and an open‑door policy.
• Opportunity to work with a talented team in a fast‑growing deep‑tech environment.
• Regular performance reviews and long‑term career prospects.
• 30 vacation days per year.
• Participation in employee surveys.
• Bright, modern office equipped with ergonomic furniture.