Office & Front Desk Manager

About the role

We are seeking a service‑oriented, highly organized professional to run our front desk and keep the office running smoothly. As the first point of contact for visitors – clients, investors, candidates and partners – you will ensure every guest feels welcomed and that daily operations are seamless.

Key responsibilities

• Manage the front desk: greet visitors, track arrivals and departures, and provide a polished experience.
• Oversee meeting rooms: handle bookings, maintain availability, and ensure rooms are tidy and ready.
• Coordinate with external providers such as the landlord, cleaning crew and other service vendors.
• Maintain office supplies (drinks, snacks, stationery, printer consumables) and reorder before stock runs low.
• Handle incoming and outgoing mail and packages, including scanning and printing as needed.
• Identify and arrange repairs for any broken equipment or facilities.
• Assist in planning and executing internal events and team off‑sites.

Required profile

• Looking for a full‑time role (Monday‑Friday) or part‑time (Monday‑Thursday, 80%).
• Background in hospitality, gastronomy or front‑of‑house roles with a professional demeanor.
• Fluent in German and English (C1 level or higher).
• Highly reliable, structured and proactive – you act without being asked twice.
• Clear and confident communicator with guests, team members and external partners.

Required skills

• Fluency in German (C1+).
• Fluency in English (C1+).
• Valid driver’s license.

What we offer

• Central, visible role as the face of the office.
• Opportunity to contribute to a mission‑driven deep‑tech startup focused on European security.
• Flat hierarchy, fast decision‑making and hands‑on experience.
• Supportive, international team and modern office environment.
• Fair compensation, corporate benefits and occasional team events.