Office Manager & Executive Assistant

About the role

Omnisent is seeking an Office Manager & Executive Assistant to keep daily operations running smoothly. You will support the founders and leadership team, ensuring that administrative processes, office logistics, and team activities are well‑coordinated.

Key responsibilities

• Manage calendars, meetings, and appointments for founders and senior leaders.
• Oversee office supplies, equipment ordering, and workspace organization.
• Process expense reports, invoices, and basic accounting tasks.
• Coordinate travel arrangements and logistics for staff and leadership.
• Plan internal events, team activities, and off‑site gatherings.
• Serve as the primary point of contact for general administrative inquiries.
• Support onboarding of new hires, including equipment setup and access provisioning.

Required profile

• Previous experience in office management, executive assistance, or similar administrative support.
• Highly organized, reliable, and able to juggle multiple priorities.
• Strong written and verbal communication skills in both German and English.
• Proactive mindset with the ability to anticipate needs and act independently.
• Discretion in handling confidential information.

Required skills

• Microsoft Office suite proficiency.
• Familiarity with expense and invoicing tools.

What we offer

• Competitive cash compensation reflecting experience.
• Fast‑paced environment with real responsibility and growth opportunities.
• Direct impact on a cutting‑edge defense technology startup.