Office Manager – Office Operations & Culture Lead

About the role

We are looking for a proactive Office Manager to create an efficient, welcoming, and productive workplace. You will be the central point of contact for employees, visitors, vendors, and building management, ensuring smooth daily operations and a positive employee experience.

Key responsibilities

• Plan and coordinate team events, celebrations, offsites, workshops and employee‑engagement activities.
• Manage day‑to‑day office operations and serve as the primary contact for all office‑related matters.
• Support budget tracking, invoice processing and expense management for office activities.
• Develop, maintain and communicate office policies, procedures and documentation.
• Welcome visitors, candidates, customers and partners, providing a professional and friendly experience.
• Coordinate meeting‑room schedules and ensure meeting spaces are organized and functional.
• Liaise with building management, landlords and facilities vendors.
• Contribute ideas and initiatives that strengthen company culture and employee engagement.

Required profile

• Minimum 2 years of experience in office management, workplace operations, facilities coordination, executive support or a similar role.
• Startup experience is a strong plus.
• Excellent organizational and project‑management skills with high attention to detail.
• Familiarity with vendor management, facilities coordination and office budgeting.
• Ability to handle multiple priorities in a fast‑paced environment.
• Strong communication and interpersonal abilities.
• Fluency in English and German.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.