Part‑time Office Administrator (80%) – Munich

About the role

We are seeking a reliable, organized Office Administrator to keep our Munich office running smoothly on a part‑time (80%) basis. The role is on‑site and reports directly to the General Manager, supporting daily operations, vendor coordination, and employee office needs.

Key responsibilities

• Welcome visitors, manage front‑desk duties, coordinate meetings and handle mail.
• Maintain a clean, well‑stocked office by ordering supplies, kitchen items, and managing workstations.
• Communicate with landlords, building management, cleaning services, utilities, insurance, banks and other local providers.
• Assist with onboarding and off‑boarding, including workstation setup, access cards and parking.
• Arrange business travel, hotel bookings, internal events, catering and visitor logistics.
• Prepare and file office records, correspondence, meeting notes and vendor documents in German and English.
• Provide administrative support to HQ, HR, Finance, Marketing and other teams for Munich‑specific matters.
• Support the General Manager with scheduling, travel coordination, reimbursement documentation and ad‑hoc tasks.

Required profile

• Minimum 4 years of experience in office administration, coordination or secretarial roles.
• Completed vocational training in office management, business administration or a related field.
• Fluent German (native level) and business‑fluent English, both written and spoken.

Required skills

• Proficiency with Microsoft Outlook, Word, Excel and PowerPoint.
• Familiarity with AI‑tools for office productivity.