Personal Assistant to Founder – AI Startup

About the role

You will work directly with the CEO and founder of a fast‑growing AI startup in Berlin, supporting both business and personal matters. The position requires fluency in English and German and involves handling high‑pace administrative tasks, research, and travel logistics.

Key responsibilities

• Manage German bureaucracy and finances: liaise with banks, insurers, tax authorities, and accompany the CEO to government offices.
• Conduct research and analysis: prepare structured reports and recommendations on topics such as asset‑management firms, legal counsel, and contractors.
• Oversee calendar and travel: full ownership of the CEO’s business and personal calendar, arrange travel, track mileage and update itineraries.
• Handle communications: manage email correspondence in English, maintain contact databases, and ensure timely follow‑ups.

Required profile

• Minimum 3 years experience as a personal or executive assistant in a startup, tech or entrepreneurial environment.
• Proven ability to navigate German administrative and financial processes.
• Fluent written and spoken English and German with strong proofreading skills.
• Detail‑oriented, proactive and capable of delivering research‑driven insights.

Required skills

• German bureaucracy handling (taxes, insurance, banking).
• Research and analytical reporting.
• Calendar and travel management.
• Email and communication management.

What we offer

• Salary range €3,000 – €5,200 gross per month.
• Hybrid work model (remote, on‑site, off‑site).
• Full‑time permanent contract, 9 am‑6 pm, 5/2 schedule.
• 25 days paid holiday plus German public holidays.
• Health insurance, L&D budget, Urban Sports Club membership, performance bonuses.
• Opportunity to grow into a Chief of Staff role.