Receptionist – Front Office & Office Administration

About the role

Our client, a leading private equity firm in Munich, is looking for a professional Receptionist to join the front‑of‑house team on a permanent basis. The role is fully onsite, requiring you to be the first point of contact for visitors, callers and employees, and to keep the office environment running smoothly.

Key responsibilities

• Greet and welcome guests in a friendly, professional manner.
• Set up meeting rooms for conferences, calls and events.
• Answer telephone calls and route them appropriately.
• Coordinate with suppliers such as cleaning staff, facilities management and coffee providers.
• Arrange catering for meetings when needed.
• Maintain office supplies, food, drinks and ensure equipment is functional.
• Keep kitchen areas clean and enforce procedures.
• Reply to emails in both German and English.
• Handle document management tasks including signatures, printing and binding.

Required profile

• Previous experience in a corporate reception or hospitality/event setting.
• Strong customer‑service mindset and calm demeanor in a fast‑paced environment.
• Ability to build professional relationships and work collaboratively with a team.
• Resilience and flexibility to manage last‑minute changes.

Required skills

• Fluent German language skills.
• Advanced English language proficiency.

What we offer

• Competitive compensation package.
• Access to some of the best benefits offered by private‑equity firms in Munich.
• A supportive, collaborative workplace with opportunities for learning and development.