Receptionist – Front‑Office & Office Administration

About the role

Our client, a leading private‑equity firm in Munich, is looking for a professional Receptionist to join their front‑of‑house team on a permanent basis. Working five days a week on‑site, you will be the first point of contact for visitors, callers and employees, ensuring a warm and efficient welcome.

Key responsibilities

• Greet and direct guests in a friendly, professional manner.
• Manage meeting‑room setup, conference‑call equipment and event logistics.
• Answer, screen and route incoming calls.
• Coordinate with suppliers such as cleaning, facilities, and coffee services.
• Arrange catering for meetings when required.
• Maintain office supplies, kitchen areas and ensure all equipment is operational.
• Handle email correspondence in German and English.
• Perform document management tasks including printing, binding and obtaining signatures.

Required profile

• Strong customer‑service mindset with a calm, resilient attitude.
• Previous experience in an office reception or hospitality/events role.
• Fluent German and advanced English for business communication.
• Ability to build professional relationships and work collaboratively.
• Excellent prioritisation skills and capacity to manage multiple requests.

Required skills

What we offer

• Competitive compensation package.
• Supportive, collaborative environment with opportunities for skill development.
• Benefits typical of a top‑tier private‑equity firm in Munich.