Strategic Executive Assistant to Managing Director

About the role

We are seeking a Strategic Executive Assistant to support our Managing Director (MD). The role combines high‑level administrative support with strategic project coordination, ensuring the MD’s time, communication, and priorities are managed efficiently across both professional and personal domains.

Key responsibilities

• Manage the MD’s calendar, email, travel, and personal commitments, aligning them with company objectives.
• Prepare meeting agendas, materials, and follow‑ups; draft and proofread communications and presentations.
• Handle confidential personal documents and private investment matters.
• Act as gatekeeper, facilitating smooth communication between the MD and internal teams.
• Coordinate cross‑functional strategic initiatives such as new business opportunities, capital raises, city launches, operational playbooks, and M&A pipelines.
• Partner with the MD to define project plans, milestones, and responsibilities.
• Support executive meetings, board sessions, and OKR reviews with research, briefings, and reports.
• Identify operational gaps, anticipate risks, and propose workflow improvements.

Required profile

• 4–8 years of experience in executive support, consulting, or project management.
• Proven ability to manage complex projects and multiple stakeholders independently.
• Excellent organizational, communication, and problem‑solving skills.
• High discretion and trustworthiness handling confidential business and personal information.
• Fluent in German and English, both written and spoken.
• Financial and analytical acumen with experience in finance‑related roles.

Required skills