Team Assistant to Executive Director – Europe (30 h/week)

About the role

The Team Assistant will support the Executive Director for Continental Europe and the wider regional team at ONE, a global non‑partisan advocacy organisation. Based in Berlin, this part‑time (30 hours per week) position ensures smooth day‑to‑day operations, enabling the director and team to focus on advocacy and campaign priorities across Europe.

Key responsibilities

• Manage the Executive Director’s calendar, schedule meetings, prioritize requests and resolve conflicts.
• Arrange domestic and international travel, prepare itineraries and coordinate logistics across markets.
• Process incoming mail, handle expense claims and maintain accurate records.
• Support external communications by gathering information, drafting and reviewing materials to align with ONE’s messaging.
• Coordinate departmental OKRs, track progress and assist with alignment across markets.
• Organise ELT and Team Europe meetings, prepare agendas and ensure follow‑up actions are documented.

Required profile

• Highly proactive and resourceful with strong organisational abilities.
• Excellent attention to detail and ability to anticipate needs.
• Comfortable working with senior leaders and colleagues across different countries.
• Discreet, efficient and able to manage multiple priorities simultaneously.

Required skills

• Advanced calendar and email management.
• Travel coordination and logistics planning.
• Expense processing and record‑keeping.
• Drafting and reviewing written communications.

What we offer

• Opportunity to contribute directly to ONE’s mission of driving policy change for Africa.
• Dynamic, fast‑paced work environment with a diverse European team.
• Part‑time schedule (30 hours per week) based in Berlin.