Team Lead Administration & Executive Operations

About the role

The Team Lead Administration & Executive Operations supports the Managing Directors of Esther Schipper gallery by translating strategic priorities into clear operational structures. The role oversees the Admin team, coordinates executive‑level calendars, meetings and projects, and ensures smooth internal communication across all departments.

Key responsibilities

• Design and maintain the gallery’s overall calendar architecture and meeting cadence for the Managing Directors.
• Lead the Admin team, setting goals, priorities and governance for front‑office and travel support.
• Translate executive decisions into actionable processes, projects and operational rhythms.
• Collaborate closely with the Office & Operations Manager to build and maintain internal systems, process documentation and the internal wiki.
• Facilitate cross‑departmental coordination, ensuring momentum on key initiatives and consistent internal communication.

Required profile

• Strong structural thinking with the ability to organise complex information.
• Excellent high‑level coordination and communication skills.
• Experience leading administrative teams in a fast‑paced, creative environment.
• Ability to work with precision, clarity and forward‑looking management.

Required skills

What we offer

• Opportunity to shape operational excellence in a renowned contemporary‑art gallery.
• Collaboration with an international team across Berlin, Paris and Seoul.
• Dynamic work environment focused on innovation and cultural impact.