Executive Assistant to CEO (all genders)

About the role

We are seeking an exceptionally organised and discreet Executive Assistant to support the CEO and senior leadership team at STARK, a defence technology company based in Berlin. Working closely with the Chief of Staff, you will act as the operational backbone of the CEO Office in a fast‑paced, international environment.

Key responsibilities

• Manage complex, multi‑time‑zone calendars for the CEO and senior leaders.
• Coordinate domestic and international travel, accommodation, transport and detailed itineraries, including security arrangements.
• Prepare meeting agendas, briefing packs, background documents and professional correspondence.
• Draft follow‑up emails, meeting summaries and track action items across teams.
• Organise internal and external meetings with governments, military leaders, investors and partners.
• Handle logistics for events, board meetings, executive visits and visitor protocol.
• Maintain CEO office supplies, business cards and support executive administration.
• Liaise with Communications, Public Affairs, Security, HR and Operations as the central coordination point.

Required profile

• Significant experience supporting C‑level executives or founders.
• Outstanding organisational skills and meticulous attention to detail.
• Excellent written communication in German and English.
• Strong judgement, professionalism and complete discretion.
• Ability to juggle multiple competing priorities in a dynamic, high‑growth environment.
• Confidence interacting with senior government officials, military leaders and international executives.
• Calm, resilient and dependable under pressure.

Required skills