Executive Assistant to CEO – Optimize Flow & Time

About the role

As the Executive Assistant to the CEO at Inceptive, you will enable the CEO to operate in a flow state by managing his schedule, travel, and priorities. You will work closely with the CEO, providing both administrative and creative support to ensure his time is focused on high‑impact activities.

Key responsibilities

• Holistic time optimization, including agenda and travel management across multiple engagements.
• Protect the CEO’s time, prioritize demands, and communicate decisions to internal and external stakeholders.
• Coordinate local and international travel logistics, often traveling alongside the CEO.
• Support a wide range of projects, offering solutions and recommendations when obstacles arise.
• Handle ad‑hoc tasks and projects, adapting to varying time‑zone requirements.

Required profile

• Proactive “can‑do” mindset with strong creative problem‑solving abilities.
• Excellent project‑management and logistical coordination skills.
• High level of integrity, confidentiality, and ability to work autonomously.
• Fluent in English and German, with legal authorization to work in Germany and a valid driver’s license.
• Willingness to travel internationally on short notice.

What we offer

• Competitive compensation: $108K base salary plus bonus and equity.
• 30 days paid vacation per year.
• Comprehensive health insurance and retirement plans (401K or German Direktversicherung).
• Quarterly company‑wide retreats and monthly wellness benefit.
• Budget for travel to Berlin, Palo Alto or Switzerland offices and a learning & development budget.