Executive Assistant to CEO – Tech & Strategic Projects

About the role

As the Executive Assistant to the CEO, you will act as the tech‑savvy right hand for AI‑centric strategic projects. You will help shape strategy, launch cross‑functional initiatives and turn ideas into measurable outcomes while working closely with product, software development and partnership teams.

Key responsibilities

• Drive CEO‑led special projects from definition to delivery, setting milestones and coordinating stakeholders.
• Establish AI‑first workflows and data pipelines together with product and engineering to improve platform operations.
• Pilot and operationalise the “AI agent” role inside Vicos, documenting learnings and creating scalable playbooks.
• Support partnership exploration by researching targets, preparing outreach material and analysing strategic fit.
• Prepare concise analyses, market scans, business cases and decision memos for the CEO and track execution against priorities.
• Orchestrate cross‑functional sprints that translate strategy into product and operations changes, managing risks and communications.
• Build dashboards to monitor project KPIs, communicate impact and propose next steps.

Required profile

• Tech‑savvy professional with strong analytical abilities.
• Proven experience managing complex, cross‑functional projects.
• Ability to work directly with senior leadership and influence multiple teams.
• Comfortable operating in a fast‑moving, AI‑driven SaaS environment.

Required skills

What we offer

• Hybrid work model with regular on‑site collaboration in Frankfurt and flexibility to work remotely.
• Clear career pathways into Strategy & Partnerships, Product or Operations leadership.
• Opportunity to shape AI‑centric initiatives at a rapidly growing SaaS company.