Executive Assistant to Managing Directors

About the role

Join Progyny Global, the international arm of a leading US fertility and women’s health benefits provider, as an Executive Assistant in Berlin. You will work directly with two Managing Directors, supporting high‑level decision‑making and helping shape the company’s global growth.

Key responsibilities

• Manage complex, cross‑time‑zone calendars for both executives, coordinating US and European schedules.
• Arrange travel, including flights, accommodations, and visa requirements.
• Prepare meeting agendas, briefing materials, and follow‑up documents.
• Act as a gatekeeper, prioritising requests and balancing competing demands on leadership time.
• Maintain confidentiality and handle sensitive information with discretion.
• Oversee day‑to‑day operations of the Berlin office, welcoming guests and ensuring a pleasant environment.
• Organise shared spaces, meeting rooms, kitchen, and common areas.
• Manage office supplies, pantry stock, and coordinate with vendors such as cleaning and facilities services.

Required profile

• Proactive ownership of tasks from start to finish.
• Strong anticipatory problem‑solving and process‑improvement mindset.
• Clear, professional communication across internal and external stakeholders.
• High emotional intelligence and sound judgment in leadership settings.
• Ability to balance executive coordination with hands‑on operational duties.
• Comfort with ambiguity and ability to keep work moving without constant direction.
• Discretion, maturity, and a high level of trust.

Required skills

What we offer

• Opportunity to work closely with senior leadership in a fast‑growing global healthcare company.
• Exposure to international operations and strategic decision‑making.
• A collaborative, mission‑driven environment focused on making family‑building care accessible worldwide.