Office Manager – Frankfurt (On-site)

About the role

Management Solutions is seeking an Office Manager to support its Frankfurt office. The role combines administrative, HR, finance, marketing and travel coordination duties to ensure smooth daily operations and high‑quality service for internal teams and external partners.

Key responsibilities

• Provide executive support to management, including expense recording, check requests and expense control.
• Maintain the Management Information System (MIS) by feeding data, reconciling information and supporting reporting to headquarters.
• Handle time‑sheet and expense reporting for employees.
• Manage front‑desk duties, calls, mail, shipping, filing and copying.
• Procure office supplies, equipment and furniture, monitor inventory and control costs.
• Coordinate relationships with external providers such as CPA firms, lawyers, training companies, real‑estate brokers and insurers; maintain contracts and renewal processes.
• Support client interactions, including meeting arrangements, invoicing and payment tracking.
• Assist HR with university recruitment, candidate scheduling, onboarding and training documentation.
• Organise seminars, corporate events, social‑action activities and support the R&D team with technical note recording.
• Manage travel logistics – hotel, apartment, flight and train bookings – while ensuring compliance with corporate travel policies.

Required profile

• Fluent in German, Spanish and English.
• Graduate in Business Administration, Management, Public Administration, International Trade, Accounting, Finance, Economics, Languages, Communication, Law, HR, Tourism, Library Science or related fields.
• Strong verbal and written communication skills.
• Ability to negotiate effectively with customers, vendors and internal staff.
• Proven organisational abilities.

Required skills

What we offer

• Opportunity to work in an international consulting environment with over 4,000 professionals.
• Exposure to multidisciplinary projects across finance, risk and technology.
• Dynamic office setting in Frankfurt with collaborative team culture.