Receptionist & Team Assistant

About the role

We are looking for a friendly Receptionist & Team Assistant to be the first point of contact at our Bayreuth campus, providing hospitality and administrative support to visitors, guests, and employees.

Key responsibilities

• Greet and welcome visitors, guests, customers, and employees, creating a friendly and professional first impression.
• Provide outstanding hospitality services to ensure every visitor feels valued and well cared for.
• Manage access control and visitor registration systems, ensuring a secure and compliant environment.
• Support health and safety protocols across the campus to maintain a safe workplace.
• Prepare and contribute to reports on hospitality and facility services, offering insights to enhance daily operations.
• Handle incoming calls and direct them efficiently to the correct contacts, taking messages when required.
• Assist with facility management projects, including planning, coordination, and follow‑up.
• Perform general administrative tasks to support the facilities team and ensure smooth daily operations.

Required profile

• Strong commitment to customer service and good interpersonal skills.
• Excellent organizational abilities with the capacity to manage multiple tasks and priorities.
• Ability to work independently and as part of a supportive team.
• High attention to detail and a dedication to providing exceptional service.
• Excellent communication and interpersonal skills.
• Very good English skills and a good command of German.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook