Executive Assistant – Search Team

About the role

Heidrick & Struggles is seeking an Executive Assistant to support its search team throughout the executive‑leadership advisory process. The role combines project coordination, document management, and high‑level administrative support to ensure seamless execution of client and candidate engagements.

Key responsibilities

• Administer the full search process for all team assignments, including document preparation, editing, and client deliverables.
• Maintain consultant calendars, schedule interviews, and arrange travel itineraries for consultants, clients, and candidates.
• Handle accounts receivable/payable, expense reporting, and preparation of client invoices and financial reports.
• Create and manage an efficient filing and follow‑up system for all search‑related information.
• Coordinate client and candidate communications, verify candidate credentials, and uphold confidentiality.
• Support the team with reception duties, backup assistance to other EAs, and occasional database research.

Required profile

• Professional fluency in German and English, both written and spoken.
• High‑school education required; a college degree is preferred.
• Minimum five years of administrative experience with strong project coordination skills.
• Demonstrated business acumen and financial awareness.
• Excellent verbal, written, and listening communication abilities.

Required skills

• Proficiency with Microsoft Office suite.
• Keyboarding speed of at least 60 wpm.
• Experience with proprietary database environments (a plus).
• Fluent German language skills.
• Fluent English language skills.