Executive Assistant to Managing Directors

About the role

We are looking for an Executive Assistant to support our two Managing Directors at Progyny Global’s Berlin office. You will work closely with senior leadership, gaining exposure to international operations and strategic decision‑making in a fast‑growing global healthcare company.

Key responsibilities

• Manage complex, multi‑time‑zone calendars for both Managing Directors and coordinate meetings across the US and Europe.
• Arrange travel logistics, including flights, accommodation, visas and expense reporting.
• Prepare meeting materials, agendas, briefings and act as a gatekeeper to prioritize requests.
• Liaise with internal teams and external partners while handling confidential information with discretion.
• Oversee day‑to‑day office operations in Berlin, welcome guests, and maintain organized shared spaces.
• Manage office supplies, pantry stocking and coordinate with vendors such as facilities and cleaning services.

Required profile

• Proactive ownership and ability to follow tasks through from start to finish.
• Strong anticipatory thinking, problem‑solving and process‑improvement mindset.
• Clear, professional communication with diverse stakeholders.
• High emotional intelligence, sound judgment and discretion in leadership environments.
• Comfortable balancing executive coordination with hands‑on operational duties.
• Ability to thrive in ambiguous situations and keep work moving forward independently.

Required skills