Foreign Language Secretary (English/German) – Part‑time

About the role

The Department of Biogeochemical Integration at the Max Planck Institute for Biogeochemistry seeks a motivated foreign language secretary to support its scientific service team. Working part‑time (17.2 hrs/week) on site in Jena, you will act as a bridge between researchers, administrative staff, and external partners, ensuring smooth communication in both English and German.

Key responsibilities

• Assist in planning, organizing and executing international symposia, workshops, conferences, training courses and lectures.
• Coordinate travel arrangements, bookings and expense reports for visiting scientists and guests.
• Handle oral and written correspondence in English and German with researchers, partners and public offices.
• Provide general office administration, scheduling, and task coordination.
• Support international staff and visitors with administrative matters and interactions with public authorities.

Required profile

• Completed training as a foreign language secretary or a comparable qualification.
• Excellent organizational abilities, high self‑motivation and strong team spirit.
• Fluent written and spoken English and German.
• Reliability, sense of responsibility and willingness to learn new competencies.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint

What we offer

• Fixed‑term contract until 28 February 2027, part‑time schedule.
• Salary according to the TVöD Bund collective agreement.
• Pension plan based on the public service (VBL).
• Inclusive work environment promoting gender equality and diversity.