Administrative Assistant – Investment Team Support

About the role

PIMCO is seeking an Administrative Assistant to provide high‑level support to its Investment Professionals in Munich. The role involves managing complex schedules, travel arrangements, and client interactions to ensure the team operates efficiently in a fast‑paced, global environment.

Key responsibilities

• Plan and maintain multi‑time‑zone calendars, itineraries, and extensive travel bookings (flights, trains, visas, hotels).
• Handle diary management, answer calls, and respond to ad‑hoc requests.
• Process expenses using Concur and maintain the CRM database with consistent contact information.
• Act as the first point of contact for clients and visitors, screen calls, and represent the investment professionals when needed.
• Prepare meeting materials, open Zoom calls, and ensure meeting rooms are ready in advance.
• Support special projects and research assignments as directed by senior staff.

Required profile

• Fluent in German and English, both written and spoken.
• Highly organized with strong attention to detail.
• Ability to prioritize tasks, manage time effectively, and work under pressure.
• Excellent verbal and written communication skills.
• Proactive, positive attitude and collaborative mindset.

Required skills

• Experience with Concur expense management.
• Proficiency in using CRM systems.
• Familiarity with Zoom for virtual meetings.