Executive Assistant to the Board

About the role

JetBrains is seeking an Executive Assistant to support its Management Board and senior leaders. In this role you will act as a trusted operational partner, ensuring board time is focused on high‑impact work while handling logistics, communication and governance processes.

Key responsibilities

• Coordinate board and leadership meeting schedules, agenda design, content preparation, decision tracking and follow‑up.
• Arrange board‑related travel, on‑site logistics and adapt plans as needed while meeting deadlines.
• Prioritise and filter requests for board visibility, protecting executive time and resetting expectations when necessary.
• Build and maintain professional relationships with executives, becoming a reliable point of contact.
• Set up and manage systems to track stakeholder interactions, board topics, decisions and follow‑ups.
• Design, implement and continuously improve governance and operating rhythms for the executive office.
• Support ad‑hoc projects such as board off‑site events, leadership gatherings and other priority initiatives.
• Handle sensitive and confidential information with discretion and sound judgment.

Required profile

• 7+ years of experience in executive support, operations or similar coordination roles, preferably in a fast‑moving tech or high‑growth environment.
• Fluent in spoken and written English; additional languages are a plus.
• Strong analytical and structural thinking, able to synthesize large amounts of information into concise insights.
• Proactive, anticipatory mindset, consistently two steps ahead of needs.

Required skills